Privacy policy

Responsible

Klima-Bündnis / Alianza del Clima e.V.
Galvanistr. 28
60489 Frankfurt am Main, Germany
Thomas Brose
T. +49 69 717 139 -31
t.brose(at)climatealliance.org

Data Protection Officer

Wolfgang Hofstetter
Galvanistr. 28
60489 Frankfurt am Main, Germany
T. +49 69 717 139 -13
datenschutz(at)klimabuendnis.org

Last updated: 24.05.2018

1) Basic information on data processing and legal basis


1.1) This data protection declaration informs you about the type, scope and purpose of the processing of personal data within our online offer and the websites, functions and content connected to it (hereinafter jointly referred to as "online offer" or "website"). The data protection declaration applies regardless of the domains, systems, platforms and devices (e.g. desktop or mobile) used on which the online offer is executed.

1.2) For the terms used, such as "personal data" or their "processing", we refer to the definitions in Art. 4 of the General Data Protection Regulation (DSGVO).

1.3) The personal data of users processed within the scope of this online offer includes inventory data (e.g. names and addresses of members), usage data (e.g. the websites visited on our online offer, interest in our offers) and content data (e.g. entries in the contact form).

1.4) The term "user" includes all categories of persons affected by the data processing. They include our members, interested parties and other visitors to our online offer. The terms used, such as "user", are to be understood as gender-neutral.

1.5) We process users' personal data only in compliance with the relevant data protection regulations. This means that the users' data is only processed if a legal permission exists. This means, in particular, if the data processing is necessary or legally required for the provision of our contractual services (e.g. member consultation) as well as online services, or if the user has given his or her consent, as well as on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation and security of our online offer within the meaning of Art. 6 para. 1 lit. f.). DSGVO, in particular in the case of range measurement, collection of access data and use of third-party services).

1.6) We point out that the legal basis for the consents is Art. 6 para. 1 lit. a. and Art. 7 DSGVO, the legal basis for the processing for the fulfilment of our services and implementation of contractual measures is Art. 6 para. 1 lit. b. DSGVO. DSGVO, the legal basis for processing to fulfil our legal obligations Art. 6 para. 1 lit. c. DSGVO, and the legal basis for processing to protect our legitimate interests Art. 6 para. 1 lit. f. DSGVO.

2) Security measures

2.1) We take organisational, contractual and technical security measures in accordance with the state of the art to ensure that the provisions of the data protection laws are complied with and thus to protect the data processed by us against accidental or intentional manipulation, loss, destruction or against access by unauthorised persons.

2.2) The security measures include in particular the encrypted transmission of data between your browser and our server in cases where we offer login options or contact forms.

3
) Disclosure of data to third parties and third-party providers

3.1) Data is only passed on to third parties within the framework of legal requirements. We only pass on users' data to third parties if this is necessary, for example, on the basis of Art. 6 Para. 1 lit. b) DSGVO for contractual purposes or on the basis of legitimate interests pursuant to Art. 6 Para. 1 lit. f. DSGVO in the economic and effective operation of our association.

3.2) If we use subcontractors to provide our services, we take appropriate legal precautions as well as corresponding technical and organisational measures to ensure the protection of personal data in accordance with the relevant legal provisions.

3.3) If content, tools or other means from other providers (hereinafter jointly referred to as "third party providers") are used within the scope of this data protection declaration and their named registered office is located in a third country, it is to be assumed that a data transfer takes place to the third party providers' countries of domicile. Third countries are countries in which the GDPR is not directly applicable law, i.e. basically countries outside the EU or the European Economic Area. The transfer of data to third countries takes place either if there is an adequate level of data protection, user consent or otherwise legal permission.

4) Provision of contractual services

4.1) We process inventory data (e.g. names and addresses as well as contact data of users), contract data (e.g. services used, names of contact persons, payment information) for the purpose of fulfilling our contractual obligations and services pursuant to Art. 6 para. 1 lit b. DSGVO.

4.2) On some websites, users can optionally create a user account. Within the scope of registration, the required mandatory information is provided to the users. The user accounts are not public and cannot be indexed by search engines. If users have cancelled their user account, their data relating to the user account will be deleted, subject to its retention being necessary for reasons of commercial or tax law in accordance with Art. 6 para. 1 lit. c DSGVO. It is the responsibility of the users to save their data in the event of termination before the end of the contract. We are entitled to irretrievably delete all user data stored during the term of the contract.

4.3) Within the scope of registration and renewed registrations as well as the use of our online services, we store the IP address and the time of the respective user action. The storage is based on our legitimate interests as well as those of the users in protection against misuse and other unauthorised use. This data is not passed on to third parties, unless it is necessary for the pursuit of our claims or there is a legal obligation to do so in accordance with Art. 6 Para. 1 lit. c DSGVO.

5
) Contacting us

5.1) When contacting us (via contact form or e-mail), the user's details are processed for the purpose of handling the contact request and its processing in accordance with Art. 6 Para. 1 lit. b) DSGVO.

5.2) The user's details may be stored in our customer relationship management system ("CRM system") or comparable enquiry organisation.

6) Collection of access data and log files

6.1) We collect on the basis of our legitimate interests within the meaning of Art. 6 para. 1 lit. f. DSGVO, we collect data on every access to the server on which this service is located (so-called server log files). The access data includes the name of the website accessed, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited page), IP address and the requesting provider.

6.2) Log file information is stored for security reasons (e.g. to clarify acts of abuse or fraud) and deleted after periods specified by the web hosting provider. Data whose further storage is required for evidentiary purposes is exempt from deletion until the respective incident has been finally clarified.

7) Cookies & Reach Measurement

7.1) Cookies are pieces of information that are transmitted from our web server or third-party web servers to the users' web browsers and stored there for later retrieval. Cookies may be small files or other types of information storage.

7.2) We use "session cookies", which are only stored for the duration of the current visit to our online presence (e.g. in order to be able to store your login status and thus enable the use of our online offer in the first place). A randomly generated unique identification number, a so-called session ID, is stored in a session cookie. In addition, a cookie contains information about its origin and the storage period. These cookies cannot store any other data. Session cookies are deleted when you have finished using our online offer and log out or close the browser, for example.

7.3) Users are informed about the use of cookies in the context of pseudonymous range measurement within the scope of this data protection declaration.

7.4) If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.

7.5) You can object to the use of cookies that serve range measurement and advertising purposes via the deactivation page of the network advertising initiative (http://optout.networkadvertising.org) and additionally the US website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices).

8) Reach analysis with Matomo

8.1) We use Matomo, an open source software for statistical analysis of user access, on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online offer within the meaning of Art. 6 Para. 1 lit. f. DSGVO) Matomo, an open source software for the statistical evaluation of user access. The user's IP address is shortened before it is stored. However, Matomo uses cookies that are stored on the user's computer and that enable an analysis of the use of this online offer by the user. In doing so, pseudonymous user profiles of the users can be created from the processed data.

8.2) The information generated by the cookie about your use of this online offer is stored on our server and not passed on to third parties.

8.3) In cases where we use Matomo, we point this out in the imprint or in the disclaimer. There you will find in the majority of cases a button to switch off (opt-out cookie).

9) Newsletter

9.1) The following information explains the contents of our newsletter as well as the registration, dispatch and statistical evaluation procedure and your rights of objection. By subscribing to our newsletter, you agree to receive it and to the procedures described.

9.2) Content of the newsletter: We send newsletters and other electronic notifications with information (hereinafter "newsletter") only with the consent of the recipients or a legal permission. Insofar as the contents of the Newsletter are specifically described in the context of a registration, they are decisive for the consent of the users. Apart from that, our newsletters contain information about our projects, offers, campaigns and our association.

9.3) Double opt-in and logging: Registration for our newsletter is carried out in a so-called double opt-in procedure. This means that after registration you will receive an email in which you are asked to confirm your registration. This confirmation is necessary so that no one can register with other email addresses. The registrations for the newsletter are logged in order to be able to prove the registration process in accordance with the legal requirements. This includes the storage of the registration and confirmation time as well as the IP address at the web hosting provider.

9.4) Registration data: To register for the newsletter, it is sufficient to provide your e-mail address.

9.5) The statistical surveys and analyses as well as the logging of the registration process are carried out on the basis of our legitimate interests pursuant to Art. 6 Para. 1 lit. f DSGVO. Our interest is directed towards the use of a user-friendly and secure newsletter system that serves our business interests as well as the expectations of the users.

9.6) Cancellation/revocation - You can cancel the receipt of our newsletter at any time, i.e. revoke your consent. At the same time, your consent to the sending of the newsletter and the statistical analyses will expire. Unfortunately, it is not possible to separately cancel the sending of the newsletter and the statistical analysis. You will find a link to cancel the newsletter at the end of each newsletter. If users have only registered for the newsletter and cancelled this registration, their personal data will be deleted.

10) Integration of third-party services and content

10.1) Within our online offer, we use content or service offers of third party providers on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online offer within the meaning of Art. 6 Para. 1 lit. f. DSGVO), we use content or service offers from third-party providers in order to integrate their content and services, such as videos or fonts (hereinafter uniformly referred to as "content"). This always requires that the third-party providers of this content are aware of the IP address of the user, as without the IP address they would not be able to send the content to their browser. The IP address is therefore necessary for the display of this content. We endeavour to only use content whose respective providers only use the IP address to deliver the content. Third-party providers may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. The "pixel tags" can be used to analyse information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user's device and may contain, among other things, technical information on the browser and operating system, referring websites, time of visit and other information on the use of our online offer, as well as being linked to such information from other sources.

10.2) The following presentation provides an overview of third-party providers and their content, together with links to their data protection declarations, which contain further information on the processing of data and, in part already mentioned here, options for objection (so-called opt-out):

10.3) External fonts from Google, Inc, www.google.com/fonts ("Google Fonts"). The integration of Google Fonts takes place via a server call at Google (usually in the USA). Privacy policy: www.google.com/policies/privacy, Opt-Out: www.google.com/settings/ads.

10.4) Newsletter dispatch by Newsletter2Go, Köpenicker Str. 126, 10179 Berlin, Germany. Privacy policy: www.newsletter2go.de/datenschutz

10.5) EExternal code of the JavaScript framework "jQuery", provided by the third-party provider jQuery Foundation, jquery.org.

10.6) Use of ajax.googleapis.com / jQuery: On this site we use Ajax and jQuery technologies, which results in optimisation of loading speeds. In this regard, program libraries are called from Google servers. Google's CDN (content delivery network) is used. If you have previously used jQuery on another page from the Google CDN, your browser will fall back on the cached copy. If this is not the case, this will require a download, whereby data from your browser will be passed to Google!Inc. ("Google"). Your data will be transferred to the USA.

11) Rights of the users

11.1
) Users have the right to obtain, on request and free of charge, information about the personal data we hold about them.

11.2) In addition, users have the right to correct incorrect data, restrict processing and delete their personal data, if applicable, to assert their rights to data portability and, in the event of the assumption of unlawful data processing, to file a complaint with the competent supervisory authority.

11.3) Users can also revoke consent, in principle with effect for the future.

12) Deletion of data and right of objection

12.1) The data stored by us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with any statutory retention obligations.

12.2) In accordance with legal requirements, data is retained for 6 years pursuant to § 257 para. 1 HGB (commercial books, inventories, opening balances, annual financial statements, commercial letters, accounting vouchers, etc.) and for 10 years pursuant to § 147 para. 1 AO (books, records, management reports, accounting vouchers, commercial and business letters, documents relevant for taxation, etc.).

12.3
) Users may object to the future processing of their personal data in accordance with the legal requirements at any time.

13) Changes to the data protection declaration

13.1) We reserve the right to change the data protection declaration in order to adapt it to changed legal situations or in the event of changes to the service and data processing. However, this only applies with regard to declarations on data processing. Insofar as user consent is required or components of the data protection declaration contain provisions of the contractual relationship with the users, the changes will only be made with the consent of the users.

13.2) Users are requested to inform themselves regularly about the content of the data protection declaration.